Wiki and I don’t generally get along. Typing “minutes” gets me a lot but not current Board meeting minutes. “Board” gets me a lot but not a list of the current Board Members with with email links like I would have expected.
How can I view the minutes from last night’s Board Meeting?
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If you go to the leadership topic the announcements for the board meetings normally have a link to the minutes in the first post. Give it around 24hrs after a board meeting for the minutes to be updated.
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It’s quite a ways down in the recent post section. I thought I’d share it here https://wiki.makeict.org/wiki/February_16th_2023
Also from the main page of the wiki you can scroll down to meetings. Clicking on that will give you a list by date.
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I always google MakeICT wiki, open up the home page, click meetings on the left there, then under meetings heading click meetings, that takes you to them all listed in a backwards chronological order. Feb 16 is near the top.
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On Fri, Feb 17, 2023, 08:03 Malissa Long via MakeICT Forum <noreply@talk.makeict.org> wrote:
| Malissa
February 17 |
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It’s quite a ways down in the recent post section. I thought I’d share it here https://wiki.makeict.org/wiki/February_16th_2023
Also from the main page of the wiki you can scroll down to meetings. Clicking on that will give you a list by date.
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Tried both methods, only saw agenda both times but no minutes.
Found minutes from 2 years ago fairly easily.
I guess the wiki posting are inconstant and somewhat arbitrary from year to year.
Why was it necessary to change the way they are posted?
It’s been typical that the Agenda is the starting point for the minutes. So, even though the minutes have the word Agenda left at the first heading, if under attendance you see any members (besides Board members) listed the document was edited during the meeting to become minutes.
Everything recent through January 19, 2023 appears to be an edited agenda to become minutes.
It would be a good idea for whoever is editing the agenda during or after the meeting to begin by replacing Agenda with Minutes.
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So I went through the minute of last night’s meeting and i didn’t see anything about the bee hives or the minor membership, these are both of interest to me as i was on the minor membership committee and was curious how it turned out, as for the beehive thing, i know both individuals most involved and it been hard to avoid them as they were being built. Where in the minutes from last night are these?
Last nights meeting hasn’t been updated so is still just the Agenda. Whenever you see no members names in attendance (below Board members) you’re probably looking at the agenda and not the minutes.
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Still no minutes posted. I attended virtually until executive session began so I saw the minutes being developed up until that time. I don’t understand then why the delay.
Neither the Bylaws or the Standing Rules define or establish “Executive Session”, membership needs to know under what conditions it is warranted and what actions were taken. It seems like a huge lack of transparency by the board to have a private undefined meeting and then not publish why or the results of that meeting for the membership.
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In all other organizations I’ve been involved with, meeting minutes weren’t made public until they were approved by the governing body during the next meeting. It’s not a lack of transparency. It’s standard practice.
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Unfortunately, our bylaws don’t follow any rules of order nor do we have any standard practices. Whoever is in charge decides what happens and when. I think this is the first time I’ve seen board meeting minutes being asked to be approved in a long while. We have several years of minutes that are published without Board approval or allowing for changes to be made. That’s why I have said that we need some governing body of how things work for some consistency. Having no stand practice is ok when you have only 14 members but causes tons of problems whe your at almost 500. Also remember we are an all volunteer organization and usually 2 to 3 people are writing those minutes and they may have edits to make. Maybe posting them with a note that they are unedited would alleviate some of the tension here or just a quick update on what was decided.
Because we don’t have any rules of order it also allows for executive meeting that do not have to be explained or reported in any way or listed as part of the agenda.
I’ve written what needs to be added here https://talk.makeict.org/t/adding-parliamentary-procedure-to-our-bylaws/18948
But never got much interest to write up for 10 signatures. I quit attending board meeting because they are way to long and the emotional abuse is unhealthy to those in leadership and I couldn’t continue to watch it. I think having rules of order would address some of this.
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Our secretary was absent from this board meeting. We had to have James take the notes. It might take longer than usual for these notes to come up, but if you had a question, I could probably answer it.
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could things be done in such away that meeting minutes are posted in real time rather than a delay?
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I think to make that happen, we would have to have a lot more of the members volunteering. Our current board are also either area leads or heads of committees. If we had more people stepping into those positions, the board would be able to be faster. (Everyone on the board is a volunteer and most have full-time jobs.)
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Also wear multiple volunteer hats as well
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In earlier years the wiki page for the meeting was created as an agenda, then directly edited to become the minutes in real time.
But, we’ve gone from having 30 minute Board meetings to over 3 hour marathon meetings and to having a separate document for the minutes. In recent years there have been several times when due to fatigue the minutes became garbled messes.
So, yes it could be done in real time, but that could be a return to error prone and incomplete minutes.
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perhaps so, but by having a delay in posting the minutes of this time length is bad optics. maybe just video the meetings? no notes to be jumbled, no having to find extra volunteers to take notes. sounds pretty win win, im sure we have the technology and the people within our organization to make it happen.
We are required to have minutes so we will have to do that in any case. At one point, we did video the meetings. I will check to see why we are not doing that, (I think we did that when we were paying for zoom… so it might be a cost thing,
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Mike, I’m not sure why the minutes went from wiki format to Google docs… but my guess would be that we elected a secretary that couldn’t format wiki stuff fast enough… I know that was a problem when we did do the notes straight off the wiki, Maybe someone who knows more than I about that can chime in.
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Is there any reason the link that is used in the meeting couldn’t simply be provided as read-only on the original forum post or something? I understand those who could not attend the meeting might want to see something without having to wait an entire month to make it official.
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