To all members, volunteers, donors and supporters of MakeICT,
Our annual meeting is a yearly gathering to assemble, review activities of the past year, celebrate, discuss, and vote on the future directions of the organization.
This year’s meeting will be:
Sunday, June 9th 2019
Hyde Park Building
201 S Greenwood St
We will be open for setup indoors starting at 4:30 pm. We will eat and relax, then start the meeting portion around 5:30pm. There is no cost or registration. Please plan on bringing some food to share for the potluck.
There are no procedural changes from last year’s annual meeting. Voting will be held electronically, so you do not have to be at the meeting to vote as long as you are a voting member in good standing in accordance with our bylaws. We are currently using SurveyMonkey to manage this process - it sends a unique URL to each email address, which helps us ensure that each member is only submitting one ballot. If you have opted-out of SurveyMonkey emails, you can opt-back-in: https://www.surveymonkey.com/user/email-opt-in/ 2
MakeICT is governed by a board of directors. With the exception of the immediate past president, each position is up for election every year: president, vice president, treasurer, secretary, and four at-large directors. Any voting member can run for these positions or nominate another member. Self-nominations are accepted as well. If an incumbent president wins the following year’s election, there will be no position of immediate past president that year. Directors cannot be elected to more than 3 consecutive terms.
Nominations are open until the end of the annual meeting. Send your nominations to email@example.com and refer to the “Leadership” topic at talk.makeict.org for updates.
We will be using approval voting for all board positions this year, meaning you can vote for all candidates you approve of and the candidate with the most approvals wins.
Questions for the board member candidates to answer are on our wiki. Each candidate will post his or her answers as a thread at talk.makeict.org 1 where you can reply with follow-up questions before the election: http://makeict.org/wiki/Elections_-_Questions
The agenda for the meeting will be finalized by Friday, June 7 and published here: http://makeict.org/wiki/2019_Annual_Meeting 3
This page will also serve as a place for the minutes after the annual meeting.
As always if you have any questions, feel free to contact me. I hope to see many of you at this year’s annual meeting.